Charity Team

Shuffle Gives Back

** Charity Team registration is now closed for the 2017 Shamrock Shuffle**

The Shuffle Gives Back Program allows participants to join together on Charity Teams and raise dollars for the causes they care about! More than $30,000 is granted out each year through the Shuffle Gives Back, and at least 50% of Shamrock Shuffle participants register on a Charity Team! The Community Foundation was established as at the grass-roots level; we are so proud to continue that legacy through the Shuffle Gives Back, ensuring everyone has the opportunity to participate in philanthropy. 

 

GENERAL INFORMATION

  • There must be a minimum of 25 team members in order for the charity to receive a grant from Shuffle Gives Back. Grants will be made in the amount of $250 for the first 25 members and $10/member thereafter.
  • 2 child registrations = 1 team member
  • Leprechaun Lap registrations do not count toward team totals
  • Beer Obstacle Course registrations do not count toward team totals
  • Children registered for the Untimed Family 5k (free) do not count toward team totals

 

IMPORTANT DATES

Team Volunteers

February 24th

Reserve Team Camp & Rentals

February 24th

Final Registration (for team credit)

March 14th

Final Registration (for guaranteed t-shirt)

March 14th

Group Packet Pick-up Request

March 15th

Promotional Table Materials

March 16th

Packet Pick-Up

March 16th & March 17th

 

REGISTRATION & PACKET PICK-UP

All team members must register online by Tuesday, March 14th – this will guarantee that they count toward your team total AND that they receive a t-shirt. Later entries or same-day registration will not be guaranteed to count toward your team total as we do not have an accurate system to keep track of these registrations for charity teams. While we often have t-shirts left, we can only guarantee size for participants registered by March 14th.

Packet Pick-up will be held at the MidPointe Library on Thursday, March 16th from 4:00 PM – 8:00 PM and Friday, March 17th from 11:00 AM – 7:00 PM. It is best to come on one of these days to avoid the rush and crowds on race morning.

We offer Group Pick-up for our Charity Teams. This request, with a list of participants (first and last name), must be submitted to karen.gibbs@wclfoundation.org by Wednesday, March 15th. If you choose this option, please communicate with your team to avoid any confusion and ensure members have not made plans to pick-up their own packets. Group Pick-up is entirely optional, and we recommend that you distribute to your team PRIOR TO race morning if using this option.

 

TEAM CAMPS

With more than 5000 people on The Square race morning, it is THE PLACE to be! Teams who request a Team Camp will receive a spot along Charity Team Row near The Square where you can gather as a team, distribute information about the charity or organization you’re supporting, and display your Shuffle Spirit!

The top 5 teams by participant numbers registered by the end of the day on February 20th will receive a tent for their use one race morning!

Details:

  • Team Camps will be approximately 10x10
  • Teams may bring their own tent, table and chairs OR we can arrange rentals for you that will be placed at your Team Camp on race morning. Cost: tent $60, table $8, chairs $4
  • Reservations for Team Camps and rentals MUST be made by February 24th
  • Teams MAY NOT sell anything at the event
  • Team Camps must be set up on site by 6:45 AM race morning
  • Vehicles should be unloaded from the parking lot behind The Square or the Library parking lot. You CAN NOT leave vehicles in these areas for the duration of the event. Be prepared to carry materials approximately 150 yards.

A site map will be provided closer to race day indicating where your team camp will be located.

Payment for rentals will be due to the Community Foundation by Friday, March 3rd.

 

VOLUNTEER REQUIREMENT

As you can imagine, the Shamrock Shuffle requires many volunteers to run smoothly. We’re asking our Charity Teams to help that effort by providing 5 volunteers each as part of your eligibility to earn a grant for your charity or organization. Volunteers must be committed by February 24th and should register online via Sign Up Genius: http://www.signupgenius.com/go/9040a4da8a92fa75-shamrock2

 

PROMOTIONAL OPPORTUNITIES

  • A Team Camp is a great way to have a presence on The Square during the Block Party
  • There will be a Promotional Table in the Library during Packet Pick-Up. If you’d like to provide something for the table, please drop it off at the Library on Thursday, March 16th between 12:00 PM and 3:00 PM. This will be first come, first serve so we won’t need a specific number of pieces.
  • You may provide a banner to display on race day near the start and finish lines. We will be using bike rack fencing and will display Charity Team banners along them for those teams who choose to take advantage of this opportunity.

 

CONTACT INFORMATION

Karen Gibbs

513.874.5450

karen.gibbs@wclfoundation.org

Packet Pick-Up and Race Day – Karen Gibbs, 513.549.8079 (text is sometimes easiest on these busy days!)

Info Tent on Race Day – located on the south side of The Square